Board of Directors and Committees

By-Laws and Policies and Procedures

• NSQG_BYLAWS.pdf
• Policies-and-Procedures (October 2022).pdf
• Nebraska State Quilt Guild District Map.png

Committee Descriptions

Audit/Finance – Formulate budget in conjunction with committee chairs for approval by Board. The committee includes President, Treasurer, and three additional members. NSQG Treasurer’s books will be subject to a compilation at the completion of each two-year term of office with the additional ability for the Board to request an audit of the books at any time it desires.

Awards – Publish award nomination forms and gather nominations. Form a nine-member committee (three from each region) to select award recipients. Order all awards, medals, and certificates. Write winners’ synopses and present awards at Annual Meeting. Present certificates to outgoing officers and thimble charm to the outgoing President at the January Board meeting The newest Hall of Fame Award winner will hold and display the Hall of Fame plaque for one year period, after which time it shall be returned to NSQG. The award nominee does not have to be a member of NSQG or a resident of Nebraska. “The Friendship Star” was created to be given during the QNE Award banquet for the current year’s chairman without prior nomination.

By-Laws and Policies – The By-Laws Policies Chairperson is the keeper of the official records pertaining to the governance of the Nebraska State Quilt Guild. All additions and changes shall be directed to the chairperson who will keep the official copy, always updated.

Education – Oversee and coordinate any educational activities aimed toward teaching the public about quilt making.

Historian – The historian will record NSQG events with labeled photos, newspaper clippings, and a complete set of all published newsletters in an ongoing scrapbook. Safely store this and previous scrapbooks. Maintain an electronic format of these scrapbooks for posterity.

IQSC/ Friends of IQSC – A liaison between the NSQG Board and IQSC.

Library Project – Choose, order, and distribute book(s) in the budgeted amount to every Nebraska Library Commission-accredited library in Nebraska.

Marketing – Order merchandise approved by the Board. Keep records of merchandise on hand. Sell merchandise at NSQG functions, forwarding monies collected to the Treasurer.

Membership – Maintains the NSQG membership database and is responsible for the collection of dues. Prepares the information for the Membership Roster Book. Office to begin October 1st.

Newsletter – The purpose of the Newsletter Committee is to determine an agenda of communication and education goals to be expressed by the board to the members of NSQG: function in an editorial capacity by reviewing and evaluating articles included in the newsletter, as well as provide guidance for article placements and assist in soliciting advertising as needed. An electronic newsletter, via a website link, is offered to those members who request such a delivery format. Members will be notified of the link via e-mail when the newsletter is available for viewing. The Newsletter Committee provides oversight to the Editor, a paid position, and a contract negotiated annually with the NSQG Board. NSQG Advisor, President-Elect, Secretary, Membership Chair, Editor, and one at-large member make up this committee.

Nominating – See By-Laws.

Publicity – Shall include but is not limited to the current President and appointed Publicity Chair, as well as a current member of a) QuiltNebraska Committee, b) Threads Across Nebraska, c) Membership Committee and d) NSQG Website Committee. Publicity Committee will help publicize NSQG and its sponsored events maintaining contacts in the following areas: newspaper, radio, TV, guilds, list services, website, and other appropriate venues. Each event committee will handle publicity as well as coordinate efforts with the Publicity Committee.

QuiltNebraska – Coordinate arrangements for the Annual Meeting and QuiltNebraska, which shall be the last full weekend in July. Responsibilities include finding sub-chairs for the QN treasurer, teachers, merchant’s mall, quilt show, registration, printing, food, favors, housing, etc.

Raffle Tickets – Oversee ticket sales, photography, travel, and promotion of the annual raffle quilt.

Site Selection – Shall be appointed by the President. Committee members will include all District Directors. An additional committee member shall be appointed by the Chair from the NSQG membership-at-large. They will function on the committee on a revolving basis, depending on the area in Nebraska being selected. They will handle initial contacts, arrangements, and contracts for QuiltNebraska. QuiltNebraska sites will be selected approved and contracted three (3) years in advance.

State Fair – NSQG Liaison Committee Chair will coordinate information and activity between the NSQG Board and Nebraska State Fair Quilt Superintendent. And will provide timely articles to the NSQG newsletter informing members about the upcoming fair. Also carry out or appoint someone to complete the following: 1) make NSF labels for all quilts entered, 2) photograph all winning entries in the open class Quilt Department with a photo CD or other suitable digital format to be given to the Newsletter Editor and NSQG Historian, 3) deliver NSQG Ribbons for the three (3) NSQG sponsored classes prior to quilt judging and ribbon placement 4) Resource names of prospective persons to assume leadership roles within the Quilt Department of NSF, act as a resource for the NSF Quilt Superintendent and committee chairs as needed and 6) request a summary report from the NSF Quilt Superintendent.

Threads Across Nebraska – The chairman will organize and coordinate efforts to promote quilting. Also is responsible for recruiting quilts for display, vendors, and educational speakers. This is an NSQG fundraiser.

Website – Maintains the NSQG website located at www.nsqg.org to promote the guild and distribute information to our members. The committee is made up of the volunteer Webmaster, the President, the President-Elect, and the Advisor.